Free, in-browser. Build one order guide per vendor: cutoff, delivery days, and minimum in the header; pars, on-hand counts, and confirmed incoming stock per line; order quantities and totals computed for you. Download the CSV, print the count sheet, or copy the finished order as a ready-to-send message. Order calculations run in your browser; this tool does not submit orders to vendors. Sample items and prices are illustrative.
Valley Produce · Cutoff: 9 PM for next-day · Delivers: Mon / Wed / Fri
Order via: Supplier email or phone · Minimum: $150.00
Illustrative sample order. Enter every quantity in the supplier pack shown on that line. Incoming means confirmed, usable stock arriving before you need it; exclude late or unconfirmed orders. Enter 0 when there is none. Blank values are not treated as zero.
| Item | SKU | Pack | $ / Pack | Par | On Hand | Incoming | New Order | Est. Cost | |
|---|---|---|---|---|---|---|---|---|---|
| 1 | $38.50 | ||||||||
| 2 | $62.00 | ||||||||
| 0 | $0.00 | ||||||||
| 1 | $14.00 |
| Item | SKU | Pack | $ / pack | Par | On hand | Incoming | New order | Est. cost |
|---|---|---|---|---|---|---|---|---|
| Romaine 24ct | 1042 | case | $38.50 | 3 | 1 | 1 | 1 | $38.50 |
| Roma tomatoes | 2210 | 25 lb | $31.00 | 2 | 0 | 0 | 2 | $62.00 |
| Yellow onion | 2004 | 50 lb | $27.25 | 1 | 1 | 0 | 0 | $0.00 |
| Basil | 3300 | 1 lb | $14.00 | 2 | 1 | 0 | 1 | $14.00 |
An order guide is the list you order from: every item you buy from one vendor, in the order you walk your storage, with the pack size, the last price you paid, and a par. The math is deliberately simple — order = max(0, par − on hand − eligible incoming), rounded up to whole packs — because the count happens standing in a walk-in at 10 PM. The vendor header matters as much as the lines: the cutoff time, delivery days, order minimum, and how the vendor takes orders are the institutional knowledge that otherwise lives in one person's head. The full method, including how to set pars per delivery day, is in How to Build a Restaurant Order Guide.
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