Procurement software for inventory-based buying.
Keep your POS, ERP, and accounting right where they are. LineNow works between them: it turns stock signals into supplier purchase orders, catches the confirmations, shortages, and price changes as they land, and sends the finished record downstream — so nobody retypes a supplier email into the system again.
Customer-loved Supplier Ordering Workflow for Buying Teams
White-glove onboarding, answers in under an hour
A LineNow team member sets up your suppliers, items, and first POs with you - and sticks around after.
Talk through your supplier workflow with a LineNow team member before you start.
I have saved thousands of dollars a month on my own time and ordering strategy. It's a relief to know you're doing the right thing, and incredibly quickly.How Verve Bowls orders in 40 minutes, not 6 hours →
The LineNow team is extremely pro-active about your success with PO and inventory-aware ordering. We researched many PO and inventory apps, and most were cookie cutter. They limited the features we could access. Not this one. You will not be disappointed!How Whitmans cut supplier back-and-forth 64-fold →
This is a great app. It does exactly what we need it to do and the team has been incredibly supportive in helping us getting it up and running for our business. Highly recommend.How Living Fit automated dropship POs in days →
Sound familiar?
These problems drain small businesses every single month.
Demand and Buying Are Split
Your POS or ERP can show what moved, but supplier purchasing still happens in spreadsheets, inboxes, and side conversations.Supplier Reality Arrives Elsewhere
Confirmations, substitutions, backorders, ETAs, and price changes arrive after the PO is sent, often outside the system that recorded the demand.Procurement Falls Between Systems
Your POS, inventory, and accounting tools record important facts, but they rarely handle supplier follow-up, order changes, and receiving exceptions for buyers.No Current Purchase State
Sales, inventory, supplier replies, receipts, and bills drift apart. Teams end up working from stale PO snapshots instead of the current purchase state.See how LineNow fits beside your tool stack in 10 minutes
Connect demand signals, supplier replies, receiving, and accounting handoff without replacing your POS, ERP, or supplier relationships.Workflows your team understands
Simple building blocks that map to how your team already works — no training manual required.
Supplier email threads
Every conversation threaded per supplier. AI extracts confirmations, price changes, and ETAs automatically.
- Conversations grouped by supplier and order
- AI parses confirmations, price changes, and ETAs
- Full searchable history of every supplier interaction
Receiving
Match deliveries against POs, flag discrepancies instantly, and auto-update inventory the moment you confirm receipt.
- Scan or check off items as they arrive
- Flag quantity or price mismatches instantly
- Inventory updates the moment you confirm receipt
Cart versioning
Save draft carts, compare versions side by side, and see exactly what changed. Full audit trail of who ordered what, when, and why.
- Save, name, and compare cart drafts side by side
- See line-by-line diffs between versions
- Full audit trail of who ordered what and when
Tools for supplier ordering
Four tools that connect demand signals, supplier purchase orders, supplier replies, and receiving.
Create, send, and track supplier POs.
Build purchase orders from inventory insights, AI suggestions, or manual entry. Group by supplier, apply pack sizes, and send via email or storefront without leaving the buying workflow.
- Build POs from inventory, AI, or manual entry
- Auto-grouped by supplier with pack-size rounding
- Send via email or your online storefront in one click
Ask procurement data anything
Our AI assistant analyzes spend, inventory, and supplier data, then helps buyers act on the next order.| Category | Spend | % of Total | vs Last Q |
|---|---|---|---|
| Produce | $14,200 | 30% | +8% |
| Dairy & Eggs | $9,850 | 21% | -3% |
| Dry Goods | $8,740 | 18% | +12% |
| Beverages | $7,230 | 15% | +5% |
| Packaging | $4,600 | 10% | +1% |
| Cleaning | $2,700 | 6% | -6% |
| Supplier | On-Time % | Fill Rate | Avg Lead Time |
|---|---|---|---|
| Green Valley Farms | 96% | 98% | 1.2 days |
| Pacific Produce Co | 82% | 91% | 2.1 days |
| Island Fresh Direct | 88% | 95% | 1.8 days |
| Cart | Items | Total | Status |
|---|---|---|---|
| Green Valley Farms | 7 | $2,340 | Ready |
| Pacific Produce Co | 6 | $1,680 | Ready |
| Harbor Wholesale | 5 | $1,250 | Ready |
From reorder need to accounting
LineNow sits beside POS, ERP, inventory, and accounting systems as the buying workflow between stock needs and final records. Buyers create supplier orders from real inventory needs, track supplier changes, receive goods, match invoices before accounting pays, update stock levels, and send clean records downstream.
Create
Turn inventory alerts, reorder points, templates, past orders, or AI suggestions into supplier purchase orders with pack sizes, units, and order history intact.Confirm
Suppliers confirm line-by-line. Substitutions, backorders, price changes, and ETAs stay attached to the purchase order.Receive
Check items in on your phone. Delivered quantities update inventory from the real receiving state, not a static spreadsheet.Reconcile
Match the supplier invoice against the live PO and receiving state before accounting pays it, then hand over clean purchase data.
Keep the systems. Close the buying loop.
LineNow does not try to become your POS, inbox, ERP, or accounting file. It turns those records into supplier work, then sends clean updates back.
Demand signals
POS and sales channels
Sales, on-hand levels, item catalogs, customer orders
Supplier channel
Email and messages
Confirmations, substitutions, ETAs, backorders, price changes
Records out
Accounting, ERP, inventory
Bills, received quantities, costs, shipments, compliance records
LineNow work layer
The part your systems do not own
One order record carries the decision, supplier conversation, receiving variance, and downstream handoff.
- 01Turn signals into a buy listLineNow reads usage, stock, supplier rules, pack sizes, and open orders before recommending what to buy.
- 02Create supplier-ready POsThe buyer reviews one working order, then sends supplier-specific purchase orders without rebuilding them elsewhere.
- 03Attach every supplier replyConfirmations, shortages, substitutions, price changes, and ETAs update the order instead of sitting in an inbox.
- 04Push clean records backReceiving, final costs, invoice context, and fulfillment state are handed downstream after the order has changed.
Where LineNow Fits
Your POS, ERP, inventory system, or accounting tool can stay in place. LineNow manages the buying work around those systems: what to buy, what the supplier confirmed, what arrived, and what accounting needs next.
| POS / ERP / AccountingExisting systems stay in place | LineNow | |
|---|---|---|
| Primary role | Sell, consume, count, warehouse, or record inventory | Turn inventory needs into supplier purchase action |
| Demand inputs | Sales, stock, item, ledger, or warehouse records | Uses those signals to recommend what to buy and from whom |
| Supplier replies | Often handled in email, portals, EDI, or manual notes | Captures confirmations, ETAs, substitutions, and price changes |
| Receiving | Records the final count or transaction | Connects received quantities back to the live PO state |
| Accounting handoff | Needs clean bill, PO, and receipt context | Hands off purchase data that matches the supplier confirmation |
| Implementation | Keeps its own core records | Adds the buying workflow around it |
| Best fit | Inventory consumption, finance, warehouse, or sales control | Day-to-day supplier follow-up for buying teams |
Keep the tools that hold your records. Add the buying workflow they do not cover.
Procurement without replacement
Why make procurement live between systems?
Keep your POS, ERP, inventory, and accounting tools. LineNow handles the supplier ordering work between them: what to buy, what changed, what arrived, and what moves downstream.
