LineNow
QuickBooksQuickBooks for finance teams
LineNow keeps supplier orders, replies, and receipts together before the QuickBooks Online bill handoff. Ten cases ordered, eight received: give the bookkeeper the delivery evidence before reviewing the bill.
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LineNowFor reviewPurchase-to-bill handoff
Packing supplies · PO 1048
Review the bill details before sending
One buyer. One purchasing story.
In this example, a small distributor orders ten cases of packing supplies. Eight arrive. The finance lead needs the PO, delivery record, and supplier documents together before preparing the QuickBooks bill—without asking the warehouse to reconstruct the day.
A short delivery should reach the books with its context intact.Illustrative business and quantities.QuickBooks Online Plus and Advanced have native purchase orders and support adding part of a PO to a bill or expense. See QuickBooks’s native workflow ↗
LineNow organizes the supplier conversation and delivery evidence before the accounting handoff. Your team still reviews the bill, account mappings, tax, freight, and any differences.
A good fit when buyers and receivers work separately from the bookkeeper, and delivery differences need resolving before bills reach the accounts.
01Keep the purchasing context
Send the supplier PO and retain the conversation as quantities, prices, and delivery dates change. Purchasing context stays with the order.
The original request and later changes are traceable.
LineNowPacking supplies · PO 1048
02Review what arrived
Record partial deliveries and inspect differences. Keep receipt information and supporting documents with the purchasing workflow before the accounting handoff.
The delivery record explains the quantity received.
LineNowPacking supplies · PO 1048
Receipt value · $320
03Hand over to accounting
Review the supplier bill against the order and delivery record. Check the accounts, tax, freight, and any differences, then send the bill or vendor credit through your QuickBooks Online connection.
The bookkeeper can see the purchase, receipt, and bill together.
LineNowQuickBooks Online
Inside LineNow
The receiving workspace brings the order and what arrived together. Your team can review quantities and differences before the purchasing record moves to the next step.
Explore purchase order tracking →
Connection details
Connect the purchasing record to the accounts your bookkeeper uses.
Walk through your setup →Practical questions
Understand the setup, the handoffs, and what your team reviews along the way.
Walk through your own workflow
Bring a supplier order and a recent receipt. Review the QuickBooks mapping with the people who buy and the person who keeps the books.
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