Does Toast have vendor management?

Yes, in xtraCHEF by Toast. The Vendor Hub keeps vendor records, codes, payment terms, and contacts, and xtraCHEF can send orders to vendors by email or PDF. Toast Bill Pay, part of Toast Checking, keeps a separate vendor list for payments.

Should I use xtraCHEF or LineNow for vendors?

xtraCHEF may be enough if you want invoices, recipes, and vendor ordering inside Toast. LineNow fits when chasing vendors is the recurring work: replies, substitutions, changed delivery dates, and split deliveries the buyer, receiving shift, and bookkeeper all need to follow.

Does LineNow import vendors from Toast?

No. The Toast connection reads menus and closed orders. Import vendors from QuickBooks or a CSV, or add them by hand.

Do I need QuickBooks?

No. Add vendors from a CSV or by hand. QuickBooks or Xero only matter if you want received orders to go to your bookkeeper without retyping.

Can orders go out by WhatsApp?

Yes, by WhatsApp or email, whichever the vendor answers. You can also log an order you placed by phone so the delivery still has something to check against.

How much does it cost?

$100 a month per location after a 90-day free trial, with no card needed.

Is LineNow part of Toast or xtraCHEF?

No. LineNow is a separate product with a read-only Toast API connection, not a Toast-owned product or a certified partner.

How should I test it?

Pick one produce vendor. Send an order, have the vendor confirm most of it and substitute one item, then receive one case short. Check that the buyer, the receiving shift, and the bookkeeper all see the same open balance.

LineNow

Toast vendor management

Know what every vendor is bringing tomorrow.

Order from each vendor using your Toast menu sales. Keep their confirmations, substitutions, and short deliveries on the order.

Book a Toast demo Try a sample order →

Café staff checking a vendor’s milk delivery against the order

Set up each vendor once.

Import vendors from QuickBooks or a CSV, or add them by hand. Keep contacts, payment terms, and how you order with each one.

Full LineNow supplier list with contacts, payment terms and how each supplier is ordered from

Order from what Toast sold.

Mapped Toast menu sales become ingredient needs. Build each vendor’s order in their case sizes and send it by email or WhatsApp.

Full LineNow restaurant purchase order dashboard with ingredients, quantities and supplier packs

Keep the vendor’s answer on the order.

Confirmations, substitutions, and new delivery dates become updates you approve. The receiving shift logs short cases against the PO.

Café staff checking cartons in a supplier delivery

LineNow receiving survey with choices for a full delivery, partial delivery, missing item, or damaged and incorrect goods

Toast’s vendor tools and LineNow.

xtraCHEF Vendor Hub: Vendor records from invoices or accounting sync, with vendor codes, payment terms, contacts, and approval rules.
xtraCHEF ordering: Build an order from a vendor catalog or order guide, then email it or download a PDF.
Toast Bill Pay: Pay vendors by ACH or check from Toast Checking. A payments list, not ordering.
LineNow: Reads Toast menus and closed orders. Keeps vendor replies, substitutions, and short deliveries on each PO.

See every short delivery before it reaches stock.

Accepted quantities and missing cases stay on each vendor’s order for the next shift.

See restaurant purchasing →

LineNow restaurant Incoming Inventory with vendor deliveries, requested dates, and orders awaiting receipt

What connects to Toast?

Toast → LineNow: menus and closed orders: Read-only through the Toast Standard API. LineNow does not write to Toast.
Vendors live in LineNow: The Toast connection reads menus and orders, not vendor records. Import vendors from QuickBooks or a CSV.
Received orders → accounting: Hand received purchases to QuickBooks or Xero for the bill review.

Questions about Toast vendor management

More for Toast kitchens.

Toast inventory management

Turn Toast sales into ingredient orders.

Restaurant food cost

Connect ingredient prices to the next order.

QuickBooks Online

Review the accounting handoff.

Bring one vendor and its next delivery.

See menu demand, vendor replies, and kitchen receiving in one order.

Book a Toast demo