What does Square vendor management include?

Square keeps a vendor list you can create, import, edit, and deactivate. Each item can carry a vendor code and unit cost. From the Square Dashboard you can email purchase orders to vendors, receive them partially, and see item sales by vendor.

Which Square plan has vendor management?

Square for Retail Plus and Premium. Square’s help also lists Square for Restaurants Plus and Premium for vendors and unit costs. The free plan has no vendor list.

What does LineNow add to Square’s vendor tools?

The vendor’s side of each order. Replies by email or WhatsApp become updates you approve, so confirmations, substitutions, and new delivery dates stay on the PO. You order in the vendor’s cases and sell in units. A short delivery stays open until the rest arrives, and received orders can go to QuickBooks or Xero.

Will LineNow change my Square vendor codes?

Only blank ones. When a Square item has no code for a vendor, LineNow fills it with that supplier’s code. A code you set in Square is never changed or removed. Writing codes to Square needs Retail Plus or Premium, or Restaurants Plus or Premium.

Can I use LineNow without Retail Plus?

Yes. Without Square vendors, add your vendors in LineNow by hand, from a CSV, or from QuickBooks, and order the same way. We confirm what your Square plan supports during setup.

Is this for consignment shops?

No. LineNow is for shops that buy stock from suppliers on purchase orders. If your “vendors” are consignors you pay out after a sale, look for consignment software instead.

What if a vendor’s reply can’t be read?

It stays on the order’s conversation for someone to read, and nothing on the PO changes until a person updates it.

How much does it cost?

$100 a month per location after a 90-day free trial, with no card needed. You don’t need a Square plan upgrade to order and receive in LineNow; writing vendor codes to Square needs Retail Plus or Premium.

Is LineNow part of Square?

No. LineNow is a separate purchasing app with its own Square connection.

How should I test it?

Pick one vendor that often ships short. Import it from Square, send one order, and have the vendor reply with a change. Receive part of the order and check that the missing cases stay open and the Square stock matches what arrived.

LineNow

Square

Square vendor management

Keep every Square vendor order on track.

Bring in your Square vendors and their codes. Send orders, keep each vendor’s reply with the PO, and receive deliveries back into Square stock.

Book a Square demo Follow the workflow ↓

Clothing shop owner placing a vendor order on a laptop

Bring in your Square vendors.

Import active Square vendors with their email addresses. Vendor codes fill blanks in both directions and never overwrite a code you set.

Full LineNow supplier list with contacts, payment terms and how each supplier is ordered from

Send the order and keep the reply with it.

Order in the vendor’s case sizes by email or WhatsApp. Confirmations, substitutions, and new delivery dates land on the PO for you to approve.

Full LineNow supplier conversation dashboard with the purchase order and supplier replies

Receive what came and chase what didn’t.

Receive the partial delivery, update mapped Square stock, and keep the missing cases open on the vendor’s order.

Full LineNow Incoming Inventory with supplier packs, delivery dates and orders awaiting receipt

Square’s vendor tools and LineNow.

Square vendors: A vendor list with contacts, plus a vendor code and unit cost for each item. Square for Retail Plus or Premium.
Square purchase orders: Email a PO to a vendor, receive partially, and generate POs when items run low. Retail Plus or Premium.
Vendor sales report: Item sales by vendor, on the Square Dashboard only. Retail Plus.
LineNow: Uses the same vendors. Adds vendor replies by email and WhatsApp, case-to-unit ordering, and short deliveries that stay open until they arrive.

Every vendor change, on the order.

Price changes, split deliveries, and notes from the vendor stay in the order’s activity for whoever receives it.

See supplier order management →

LineNow purchase order with a vendor price change, split delivery dates, and vendor notes in the order activity

What syncs with Square?

Square vendors → LineNow: Active vendors come in with their name and email. A vendor that matches an existing supplier is skipped, so nothing is duplicated.
Vendor codes, both ways: Square vendor codes fill blank supplier codes in LineNow, and LineNow fills blank Square vendor codes. A code you set is never changed.
Received stock → Square: Receiving updates mapped Square items at the retail locations you configure.

Questions about Square vendor management

More for Square shops.

Square purchase orders

Case buying and partial receiving for Square retail.

Square for restaurants

Turn menu sales into ingredient orders.

QuickBooks

Review purchases and receipts before the bill.

Bring one Square vendor and its next order.

See vendor codes, replies, and a short delivery handled in one place.

Book a Square demo