Purchase approval and PO status tracking answer different questions. Approval records whether an authorized person has allowed a request to proceed. Status tracking records evidence about the supplier order, its changes and its physical receipts. Connecting them helps the next person act without treating a supplier message as spending permission.
For a small team evaluating LineNow, start with the approval policy you need, then test a changed order through receiving and finance. This guide explains the operational requisition gate and the decisions it does not replace.
Separate the request from the supplier order
A requisition records an internal need: requester, items, quantities, estimates, need-by date and notes. A supplier PO communicates the purchase request. Sending it does not establish that the supplier accepted every line or will deliver as requested.
Keep the internal approval connected to the downstream purchasing record. A later price increase or substitute can require a separate commercial decision even when the original request was approved.
For example, suppose an illustrative requisition estimates ten cases at $30 each. Approval of that $300 request does not itself establish permission to accept ten cases at $35. The buyer needs to follow the business's change policy for the additional $50.
Configure the operational approval gate
LineNow keeps requisitions distinct from supplier POs. Its operational gate can require review under these conditions:
| Condition | When review is required |
|---|